Graham Hoffman
By Graham Hoffman on September 15, 2020

How Much Does a POS System Cost?

How much does a POS system cost?

As an industry-leading small business point of sale provider, it's a question that we get all the time. The short answer? It depends.

If you're reading this article, there's a good chance that you're shopping around for a point of sale solution for your business. In your search, you've probably seen how varied POS pricing can be. The worst part is that there are so many different POS solutions out there, each with different software, hardware, and features. How can you make sure that you're not overspending on a solution for your business?

How Much Does a POS System Cost? 5 Key Factors

Finding the right POS system sounds like it's easier said than done, right?

There are a few key elements that determine how much a POS system costs. A careful analysis of the following key elements will help you find a cost-effective POS solution for your unique business.

1. Product Catalog

In some cases, the size of your product catalog could influence the amount of money you pay upfront and/or on a recurring basis. In this scenario, if you have numerous SKUs, you should choose a POS solution that has a high SKU threshold.

POS Nation offers an unlimited database of items and SKUs. Whether you have a handful of items in stock or an ever-changing inventory of products, with our software, you never have to worry about how many products our database can hold. In this way, you can simply add products without worrying about exceeding the capacity of the database – it's that easy!

2. Features

Often, price varies depending on the software's capabilities. You'll likely end up paying more for "advanced" systems. If you're just starting out, it's a good idea to prioritize systems that only offer the features and/or capabilities that you need. Of course, these systems need to scale with your business as you grow. In this scenario, the provider must introduce additional capabilities as you need them.

To help figure out the best solution and plan for your business, make a list of all the features you need and break those features down into two categories, including "nice to have" and must-have. POS Nation takes pride in our ability to outfit businesses with customized, all-in-one software and hardware solutions. Our POS software and hardware is specially configured for your unique business. In this way, you're never overspending on features that you don't need.

Retail POS System Buyers Guide

3. Users

Some POS vendors will charge for additional staff accounts or logins. Most vendors have a set number of users per "tier," but others offer unlimited users, which can be ideal for large teams, businesses, and organizations.

As an industry-leading POS solution provider, POS Nation supports an unlimited number of users. Additionally, with job-based permissions, each employee can be assigned to a specific "job" such as cashier, manager, or owner. In this scenario, users can only access specific features/functions assigned to them.

Moreover, clock in and clock out functionality allows employees to track working hours and break times. Schedule your entire team weeks in advance to ensure that you have proper coverage at your business or shop.

4. Stations

A register is the device on which your POS software runs. In most cases, POS pricing varies depending on the number of registers you purchase.

POS Nation offers a wide variety of commercial-grade point of sale hardware. From basic setup to dozens of add-on peripheral devices, we've got you covered. Maybe you're completely new to POS hardware, or maybe you're familiar with the setup, but you're not really sure which equipment you really need.

We've created a free guide to help you in your planning and decision-making.

5. Locations

Finally, POS pricing may vary based on the number of business locations. If you have multiple business locations, you'll likely need a plan that supports this distributed structure. Some vendors charge for additional locations, but others have plans to support an unlimited number of outlets or locations.

POS Nation is well-equipped to support you and your business, regardless of the number of locations. In the past, we have supported single-location and multi-location businesses, organizations, and enterprises.

POS Nation Powers Small Businesses

With careful consideration of the aforementioned elements of a POS system, you can find the very best POS solution for your growing business without overspending. Of course, we might be a bit biased, but POS Nation offers some of the most affordable small business POS software and hardware.

In fact, cost is one of the reasons why we've become an industry-leading provider.

We decided to go with POS Nation over the several other companies out there because I found that most were for restaurants/bars instead of retail and the ones that did serve retail were adaptations from restaurant/bar systems and weren't very customizable OR had high monthly costs of $60+ (that's a lot for a charity). POS Nation has nearly full customization and no monthly fees if you don't want the monthly tech support - Justin S., Manager

Of course, selecting the right POS solution shouldn't be a scary experience. Download our buyer's guide and receive step-by-step instructions along with some must-ask questions that will help you choose the right POS solution. Retail POS System Buyers Guide


Download the Free Guide

Whether you decide to do business with POS Nation or select another provider, knowing what questions to ask can help you get past the sales pitch, and to a solution that works for your business

Published by Graham Hoffman September 15, 2020
Graham Hoffman

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